Special Programs

Identification of English Language Learners (ELL) Coordinator

Kelli Loudermilk
Assessment Coordinator/Credit Recovery Director/ELL Coordinator
845 N Sullivan Ave Farmington, NM 87401

Identification of Section 504 Coordinator

Tamara Piburn
504 Coordinator
845 N Sullivan Ave Farmington, NM 87401

Identification of Homeless Liaison

Amy Begay
Learning Center Coordinator
845 N Sullivan Ave Farmington, NM 87401

Identification of Foster Care Coordinator

Kim Hite-Pope
NMVA Director
845 N Sullivan Ave Farmington, NM 87401

Identification of American with Disabilities (ADA) Compliance Act Coordinator/Special Programs Manager

Robin Alden
Special Education Lead
845 N Sullivan Ave Farmington, NM 87401

Request for Parent/Guardian Interpreter Services or Disability Accommodations

Professional interpreter services may be requested at any time for parents/guardians of students with disabilities by contacting Robin Alden at ralden@nmvirtual.org.

Additionally, if any parent/guardian has a disability or other limitation that would impact their ability to participate fully in their child’s educational planning process, NMVA would be happy to discuss accommodations that may be available in order to maximize the parent/guardian’s participation. Individuals seeking to discuss accommodations for this reason may contact Robin Alden at ralden@nmvirtual.org.

Procedural Safeguards

In accordance with the Individuals with Disabilities Education Act (IDEA) requirement that all educational agencies provide parents of students with disabilities notice containing a full explanation of the procedural safeguards available under the IDEA and U.S. Department of Education regulations, please click:

http://ped.state.nm.us/ped/SEBdocuments/forms/Parent%20and%20Child%20Rights%20Procedural%20Safeguard%20Notice%20-%20March%202014.pdf to review the Procedural Safeguards Notice.

Annual Public Notice of Special Services & Programs

In accordance with federal and state regulations, NMVA will provide an annual public notice to families informing them of NMVA’s child find responsibilities, procedures involved in the identification of educational disabilities and determination of students’ service and support needs.

Families are encouraged to review the following information that describes these regulations. Information regarding NMVA'S internal practices to comply with these will be available in the NMVA'S  Special Programs Manuals and Handbooks.

Child Find

NMVA strives to identify, locate, and evaluate all enrolled children who may have disabilities. Disability, as stated in IDEA, includes such conditions as hearing, visual, speech, or language impairment, specific learning disability, emotional disturbance, cognitive disability, other health or physical impairment, autism, and traumatic brain injury. The process of identifying, locating, and evaluating these children is referred to as Child Find.

As a public school, we will respond vigorously to federal and state mandates requiring the provision of a Free Appropriate Public Education regardless of a child's disability or the severity of the disability. In order to comply with the Child Find requirements, NMVA will implement procedures to help ensure that all NMVA students with disabilities, regardless of the severity of their disability, who are in need of special education and related services—are identified, located, and evaluated —including students with disabilities who are homeless or students who are wards of the state.

Parent/Guardian permission and involvement is a vital piece in the process. Once a student has been identified as having a "suspected disability" or identified as having a disability, NMVA will ask the student or the student’s Parent/Guardian for information about the child such as:

  • How has the suspected disability or identified disability hindered the student’s learning?
  • What has been done, educationally, to intervene and correct the student’s emerging learning deficits?
  • What educational or medical information relative to the suspected disability or identified disability is available to be shared with the school?

This information may be also be obtained from the student’s present or former teachers, therapists, doctors, or from other agencies that have information about the student.

All information collected will be held in strict confidence and released to others only with parental permission or as allowed by law. In keeping with this confidence, SCHOOL will keep a record of all persons who review confidential information. In accordance with state regulations, parents have the right to review their child's records.

As part of the Child Find process, some services may include a complete evaluation, an individualized education program designed specifically for the child, and a referral to other agencies providing special services.


NMVA cannot proceed with an evaluation, or with the initial provision of special education and related services, without the written consent of a student’s parents/legal guardians. For additional information related to consent, please refer to the Procedural Safeguards Notice which can be found at the NMPED website,

http://ped.state.nm.us/ped/SEBdocuments/forms/Parent%20and%20Child%20Rights%20Procedural%2 0Safeguard%20Notice%20-%20March%202014.pdf or by accessing the link via the Child Find section of the NMVA website. Once written parental/guardian consent is obtained, NMVA will proceed with the evaluation process. If the parent disagrees with the evaluation results, the parent can request an independent education evaluation at public expense.

Special Education (IEP) or Service Agreements (504 Plans)

Once the evaluation process is completed, a team of qualified school personnel, parents/guardians, and other relevant service providers hold an evaluation determination meeting to come to agreement on whether the student meets eligibility for one of the disability categories under IDEA (Click HERE http://ped.state.nm.us/ped/SEBdocuments/idea/dl11/PartB_IDEA_final_regulations.pdf for information related to eligibility criteria associated with the disability categories defined under IDEA).  If the student is eligible and requires specially designed instruction, an Individualized Education Plan (IEP) will be coordinated; during which the IEP team will review and finalize the proposed details of an appropriate educational program to meet the student’s documented needs.

For students confirmed to present with special education needs, once the IEP team agrees on the IEP and the student’s educational placement, a Prior Written Notice (PWN) will sent to the parent/guardian for signature. This must be signed and returned to NMVA. NMVA can only proceed with implementing the student’s IEP (or 504 Plan) upon receipt of the signed PWN. Some students are found to present with one or more disability, but do not meet the eligibility criteria outlined under IDEA (special education); however, their disability may still require NMVA to develop a 504 Service Agreement (504 Plan) to outline the special provisions a student may require for adaptations and/or accommodations in school-based instruction, facilities, and/or activities.

Privacy & Confidentiality

To maintain privacy of students’ special education records, both within its central office and across school systems and databases, ISPA follows protocols consistent with the federal regulations associated with the Family Educational Rights and Privacy Act (FERPA). Click http://www.k12.com/privacy-policy.html for additional information about the privacy and security guidelines for your child’s educational records.


Notice of these rights is available, upon request, on audiotape, in Braille, and in languages other than English. Should you need further assistance or information regarding any of these accommodations, please contact Robin Alden, Special Programs Coordinator at ralden@nmvirtual.org or any member of your child’s NMVA team for guidance.

Translation Needs

Click here, https://translate.google.com/ to translate text to a language other than English.

Special Education Grievances or Disputes

NMVA recognizes that despite best intentions of all parties, disagreements or miscommunications may arise between the school-based team and NMVA families or students. Should this situation occur, the NMVA special education case manager will initiate an IEP team discussion where the specific details contributing to any educational concern are fully discussed and addressed as the entire team determines would consider most appropriate for the student. Collaboration is a primary focus for this type of meeting, and the NMVA Special Education Team seeks to establish and maintain the confidence of its families to always serve its students in order to maximize their educational success.

Dispute Resolution Options

IEP Facilitation – IEP facilitation is a voluntary process that can be utilized when all parties to an IEP meeting agree that the presence of a neutral third party would help facilitate communication and the successful drafting of the student’s IEP. This process is not necessary for most IEP meetings. Rather, it is most often utilized when there is a sense from any of the participants that the issues at the IEP meeting are creating an impasse or acrimonious climate.

Mediation – A voluntary process in which both parties seek to resolve the issues involved in the concern with an unbiased, third party mediator from the New Mexico Public Education Department. The mediator who will write up the details of the agreement that the parties come to through the mediation conference, the agreement is signed by both parties, and thus what the document states is mandated to be implemented; This process is overall less time-consuming, less stressful, and less expensive to complete than a due process hearing (see below)

Formal Due Process

Families are NOT obligated to pursue the above alternatives to due process should they feel their concerns can only be resolved through a formal due process hearing. If a formal complaint against NMVA is submitted to the New Mexico Public Education Department at:

New Mexico State Special Education Director
New Mexico Public Education Department
Special Education Bureau
120 South Federal Place, Room 206
Santa Fe, NM 87501